AIVOX AI Recorder Application Privacy Policy
The AIVOX AI Recorder application (hereinafter referred to as "AIVOX" or "the Application") places great importance on the protection of users' personal information and privacy. In accordance with relevant laws and regulations, we will take reasonable and necessary security measures to safeguard your personal information. Before using this Application, please read and fully understand this Privacy Policy. By clicking "Agree" or starting to use the Application, you acknowledge that you have agreed to all terms of this Policy.
1. Information We Collect
During your use of AIVOX, we may collect the following information:
Account Information
- Registration information: such as phone number, email address, username, etc. (depending on the actual registration method);
- Account identification information: used for identity verification and account management.
Device Information
- Device model, operating system version, unique device identifiers (e.g., IMEI, Android ID, IDFA, etc., obtained according to system permissions);
- Application version number, network type, language settings.
Location Information
Important: AIVOX may collect and process location data in the following circumstances:
- Approximate Location (Network-based): Collected for analytics purposes and to provide location-based services, such as regional content recommendations and improved user experience. This uses network-based location estimation (e.g., IP address, WiFi, cellular network information).
- Precise Location (GPS-based): May be collected when you explicitly grant permission to enable features that require accurate location information, such as tagging recording locations or location-based reminders.
- Location data collection is voluntary: You can choose not to grant location permissions. If you refuse, certain location-based features may be limited or unavailable, but core recording and transcription functions will continue to work normally.
We will collect, use, and store your location information only after obtaining your explicit consent and in accordance with applicable privacy laws and regulations.
Audio and Content Data
- Audio files recorded, uploaded, or stored by you using AIVOX;
- Text content generated from speech-to-text conversion;
- Summaries, tags, or analytical data generated during AI processing.
Usage Behavior Information
- Function usage records, click records, operation logs;
- Error logs and crash information for improving product experience.
Other Information You Voluntarily Provide
- Information submitted through customer service, feedback, surveys, etc.
2. How We Use Your Information
We only use your information within legal, legitimate, and necessary scopes for:
- Providing core functions such as recording, transcription, noise reduction, and audio management;
- Providing location-based services such as recording location tagging and regional content recommendations;
- Conducting AI analysis and algorithm optimization to improve recognition accuracy;
- Ensuring account security and system stability;
- Customer support and issue resolution;
- Compliance processing required by laws and regulations.
Without your consent, we will not use your personal information for any purposes unrelated to the above.
3. Location Data Handling Policy
Your location data is handled in accordance with the following principles:
- Voluntary Consent: We will request your permission before accessing location data. You may deny or revoke this permission at any time through your device settings.
- Minimal Collection: We collect only the location information necessary to provide requested services and features.
- Secure Storage: Location data is encrypted during transmission and storage, and is protected by strict access controls.
- Limited Retention: Location data is retained only for the period necessary to provide the service and is then securely deleted.
- No Third-Party Sharing: We will not sell or rent your location data to third parties. Location data may only be shared with trusted service partners who assist in providing location-based features, subject to strict data protection agreements.
4. Special Notes Regarding Audio Content (Important Clause)
- Audio recorded or uploaded by you in AIVOX and its transcribed text are, by default, for your personal use only;
- The platform will not actively listen to, view, or analyze your private audio content;
- We may only process or disclose your data under the following circumstances:
- When required by laws and regulations;
- Upon lawful investigation by judicial or administrative authorities;
- When necessary to protect the legitimate rights and interests of the platform and users.
5. Storage and Protection of Information
Storage Methods
- Data may be stored locally on the device or on cloud servers (depending on product features);
- Servers may be located within China or in legally compliant overseas data centers.
Security Measures
- Adoption of security mechanisms such as encryption technology, access control, and permission management;
- Establishment of strict data management systems to restrict employee access permissions;
- Regular security testing and system upgrades.
Although we have taken reasonable security measures, we cannot guarantee absolute security of information due to technical limitations.
6. Sharing, Transfer, and Disclosure of Information
We will not sell your personal information to any third party.
We may only share or disclose information under the following circumstances:
- With your explicit authorization;
- As required by laws and regulations or governmental authorities;
- To provide necessary technical support to partners for AI processing services (such partners must undertake strict data confidentiality obligations);
- To protect public safety, the legitimate rights and interests of the platform, or the personal and property safety of users.
7. Your Rights
You have the following legal rights:
- To inquire about and correct your personal information;
- To delete your audio files and transcribed content;
- To deactivate your account;
- To withdraw your consent to this Privacy Policy (some features may become unavailable as a result);
- To lodge complaints and seek remedies.
8. Protection of Minors
- AIVOX is primarily intended for use by adults;
- Minors should use the Application under the guidance and with the consent of their guardians;
- If we discover collection of minors' information without guardian consent, we will delete such information immediately.
9. Third-Party Services
AIVOX may integrate third-party SDKs (e.g., cloud storage, speech recognition, statistical analysis services).
These third parties may independently process certain data according to their privacy policies. We will select legally compliant service providers and monitor their data security capabilities.
10. Policy Updates
- We reserve the right to modify this Privacy Policy in accordance with changes in laws, regulations, or business adjustments;
- Updated content will be announced within the Application;
- Your continued use of AIVOX constitutes acceptance of the updated Policy.
11. Contact Us
12. Effective Terms
This Privacy Policy takes effect from the date you click "Agree" or begin using the AIVOX AI Recorder.